RECORD OF PROCEEDINGS
The minutes of the meeting held December 6, 2018.
PRESENT WERE TRUSTEES JOSEPH RABATIN, AND DANIEL HODGE; AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Dave Compston Jeff Sampsel
Jim Zimmerman Steve Geiser
Bob Ripich AT&F Metals Ryan Marthey WC Engineers
Mr. Joseph Rabatin called the meeting to order at 8:00 pm.
A motion to approve the November 1, 2018 regular meeting minutes was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.
Mr. Bob Ripich with AT&F Metals addressed the Board concerning drainage/flooding issues at their property on Swinehart Road. Mr. Ryan Marthey with the Wayne County Engineers Office informed the Board that the Township could do whatever they are willing to do to help with the issue. Mr. Ripich asked what option the County and the Township think is the best way to fix the issue? Mr. Ripich further asked what the time period for completing the project was. Mr. Ripich informed the Board that they would be willing to supply the pipe for the project and that they are looking to expand and possibly double their facility size next year.
Mr. Marthey stated that he spoke with Shaffer, Johnston, Lichtenwalter & Associates, the engineer the County had consulted with to draw up plans to fix the drainage issues, and gave them approval to get started on drawing up the plans for the project. Mr. Ripich asked what kind of guarantee would there be that this will stop the flooding going forward? Mr. Marthey stated he could not put a guarantee on it but the Engineers feel this is the best fix. After further discussion, the Board stated that when the County received the plans from Shaffer the Board would review them and decide what the Township can do to help with the project, if AT&F would be willing to donate the pipe that would be greatly appreciated. The Board further stated it would let Mr. Ripich know when they had reviewed the plans and when they would discuss their involvement with the project.
The Fiscal Officer presented the Board with the November and December Grassroots Clipping.
The Fiscal Officer presented the Board with the Ohio Plan 30 year flyer.
The Fiscal Officer informed the Board about the Liquor License Objection letter.
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The Fiscal Officer informed the Board they had received certification of the passage of the Road and Bridge renewal levy from the Board of Elections.
The Fiscal Officer presented information to the Board regarding where the funds for the Permissive Motor Vehicle Tax come from and the possibility of increasing it by $5.00 per registration according to ORC 4504.18.
The Board approved a sick day for Mr. Dave Compston on November 30, 2018.
A motion to approve receipts totaling $23,332.07 warrants 9313 – 9370 totaling $80,783.47 and bank reconciliations and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.
Mr. Dave Compston and Mr. Steve Geiser presented the Road and Bridge, and Building and Grounds report. Mr. Compston informed the Board the motor on the salt spreader is bad. Mr. Compston informed the Board of the following two quotes:
Shearer Equipment $921.82
Terrys Trailer $911.25
A motion to approve up to $1,000.00 to purchase parts to repair the salt spreader was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.
Mr. Compston informed the Board that all the stone ordered had been delivered.
Chief Zimmerman stated that on behalf of the Fire Department and himself he wanted to extend Thanks to the Road Department for all of their efforts to keep the snow and ice off the roads. Chief further stated that it is greatly appreciated by everyone on the Department.
Mr. Daniel Hodge informed the Board he met with Mr. Joe Vileagas with Emergency Management on the Reverse 911 pre disaster mitigation program to possibly apply for Eastwood Allotment and was informed it was a 75% grant 25% match and he would need to know how many homeowners would be affected. However, because of the 25% match it could be very cost prohibitive to complete for the Township.
Chief Zimmerman presented the Fire Report. He reported 21 squad runs, and 10 fire runs for a total of 250.00 hours plus an additional 48.00 training hours for the month of November 2018.
A motion to approve squad supplies of $166.27 was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.
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A motion to approve fire supplies of $350.00 for five pails of foam was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.
Chief Zimmerman informed the Board of an issue with a Resident continuing to burn structures after repeatedly being told he could not do it because it is against EPA regulations. As a result, the Department had several times had to put these fires out. Because of this after research with the EPA, State Fire Marshalls Office and Ohio Billing, the Department is looking at billing this Resident for the cost incurred to the Department. After further discussion, a motion to approve going forward with billing for cost incurred was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.
Chief Zimmerman informed the Board he met with a representative from Staleys regarding putting a MARCS base radio in the Fire Station at a cost of $4,600.00. Chief Zimmerman further informed the Board he would possibly be able to get some grant money for this after the first of the year.
Chief Zimmerman informed the Board he had completed research on the MARCS pagers and had been using a demo pager to see how it worked and it seems to be working in the areas where MARCS radio coverage has been spotty. After further discussion, a motion to purchase 50 MARCS pagers for $26,775.00 with 50% of the cost paid out of the Fire Fund and the EMS Fund was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.
Chief Zimmerman informed the Board that the alert siren on Millborne is supposed to be fixed and operational however, he had not had a chance to test it yet.
Chief Zimmerman informed the Board that the contract changes with South Central Fire would be effective January 1, 2019.
Chief Zimmerman informed the Board he had met with Kidron Fire Department representatives regarding coming up with a contract for services on the area they cover in our Township. Chief Zimmerman further stated he would draw up a contract for review at the year-end meeting.
Discussion was held regarding the 2019 ACVFD Association Contract. After discussion, a motion to approve the 2019 AVCFD Association contract for $67,000.00 was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.
Chief Zimmerman requested to donate old equipment as follows to be sent overseas for use: 19 bottles, 12 air packs and the rest of the old turnout gear. A motion to approve the donation of equipment was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.
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The Board approved vacation for Chief Zimmerman December 24, 2018 and December 28, 2018.
A motion to approve the five year 911 dispatch contract with the Wayne County Commissioners was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.
Park Planning Committee: the Frick Foundation awarded a grant for $15,000.00. The committee will be meeting with the Frick grant committee on December 12, 2018 to receive the grant. The Committee will be talking with Orr Construction about phase two of the walking track to possibly start construction in the spring.
The resident on McQuaid Road had mowed his grass after refusing to sign for the certified letter sent requesting it be mowed.
Mr. Joseph Rabatin informed the Board that the official recount on the Electrical Aggregation was complete and it failed 792-790.
A motion to pass Resolution 29-2018 as follows was made by Mr. Daniel Hodge.
WHEREAS, the Board of Trustees approve to request from the Wayne County Prosecutor’s Matrix a response for the following request. WHEREAS the Board of East Union Township requests legal counsel for drainage issues as a result of the JEDD II Sewer Project. The Board further appoints Mr. Joseph Rabatin as the contact person regarding this request.
It was seconded by Mr. Joseph Rabatin.
A roll call vote was taken:
Daniel Hodge YES
Joseph Rabatin YES
The year-end meeting will be Thursday, December 27, 2018 at 3:00 pm at the Fire Station.
A motion to adjourn at 10:15 pm was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.