RECORD OF PROCEEDINGS

 

The minutes of the meeting held July 6, 2017.

 

PRESENT WERE TRUSTEES JOSEPH RABATIN, DANIEL HODGE, AND BLAKE MEIER; AND FISCAL OFFICER VALORIE LEWIS

 

Also present were:

              Dave Compston                                                                 Jeff Sampsel

              Les Durstine                                                                         Jim Zimmerman                      

              Steve Geiser

             

The meeting was called to order by Mr. Daniel Hodge at 7:01 pm.

 

A motion to approve the June 15, 2017 special meeting minutes was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

 

The Fiscal Officer presented the Board with the June Grassroots Clipping.

 

The Fiscal Officer presented the Board with the OTARMA update.

 

The Fiscal Officer presented the Board with the station parking lot repaving information from the Wayne County Prosecutor.

 

A motion to approve the 2018 Budget was made by Mr. Joseph Rabatin.  It was seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

 

The Fiscal Officer reminded the Board of the County Budge Hearing meeting scheduled for Wednesday, August 2, 2017 at 6:00 pm in the Commissioners meeting room.

 

A motion to approve receipts totaling $27,070.09 warrants 8498 – 8538 totaling $54,822.25 bank reconciliations and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

 

Chief Durstine presented the Fire Report.  He reported 22 squad runs, 7 fire runs, and 2 mutual aid runs for a total of 165.93 hours plus an additional 94.00 training hours for the month of June 2017.

 

A motion to approve $275.05 in squad supplies was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

 

Chief Durstine informed the Board that they were in the process of adding three new people to the Department and would need to purchase masks for them.  After discussion a motion to approve the purchase of three masks not to exceed $1,200.00 was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

RECORD OF PROCEEDINGS

Page #2 of July 6, 2017 mins.

 

Captain Jim Zimmerman presented the Board with clarification regarding the motion to approve the purchase of more MARCS radios at the May 18, 2017 meeting.  What was in the minutes was as follows:  Captain Zimmerman presented a quote for the balance of the MARC’S radio the Department needs for all the members and trucks since we did not receive the grant applied for this need.  After discussion a motion to purchase the MARC’S radios not to exceed $48,00.00 with half of the funds coming from the Fire District and half from the EMS Fund was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

 

It was corrected and clarified as follows:  Captain Zimmerman presented a quote for eleven (11) portable and seven (7) mobiles MARCS radios.  The Department needs these radios to be able to equip both engines with six (6) portable radios, each of the other trucks with one (1) portable radio, and all of the trucks with a mobile radio.  We did not receive the grant applied for this need.  After discussion, a motion to purchase the MARCS radios not to exceed $48,500.00 with half of the funds coming from the Fire District and half from the EMS Fund was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

 

Mr. Joseph Rabatin informed the Board he had been contacted by a concerned Department member because not everyone would have a MARCS radio.  Chief Durstine informed the Board that the Department is OSHA Standard covered for communications, not NFPA which is a much higher suggested standard.  Chief further informed the Board he spoke with the people at MARCS radios and explained our situation and they said the Department would be covered with this recent purchase.  Chief Durstine further stated that they had never supplied radios to all Department members.  Captain Zimmerman stated that all Officers and all Advanced Life Support personnel have MARCS radios.  Captain Zimmerman further informed the Board that the new eighteen (18) radios would not fall under the reduced user fee of $10.00 per radio per month, but would be the full $20.00 per radio per month.  Captain Zimmerman further stated that there are eleven (11) members with ten (10) or fewer runs in the first half of 2017 and a user fee of $10.00-$20.00 per month cannot be justified.  Mr. Daniel Hodge stated that the long and short of it with the radios being on the truck anyone going into harm’s way would have a radio.  Chief Durstine stated that was correct.  Captain Zimmerman stated the other point he would like to make is he might consider purchasing more radios if it was only ten (10) that would be needed, but in reality it would be twenty-seven (27) and that isn’t feasible.  Captain Zimmerman further stated that when Dispatch tones out or communicates it is sent in both VHS and MARCS and members still have their VHS radios so they do have communication.

 

Captain Zimmerman informed the Board that he was still working on the paint issue on 105.

 

 

RECORD OF PROCEEDINGS

Page #3 of July 6, 2017 mins.

 

Captain Zimmerman informed the Board he had submitted the BWC Grant for the cot’s but had not heard anything on its approval yet.

 

Captain Zimmerman informed the Board that the Thermal Imaging Cameras should be installed on the gear around the middle of July.

 

Captain Zimmerman informed the Board that the Association approved the purchase of a pressure washer and that he had got it up and running this past week.

 

Captain Zimmerman informed the Board the Association approved to purchase the remainder of the phase three LED lights for $1,474.00 and there were installed today.

 

A motion to adjourn to executive session according to ORC 121.22 (G)(1) to discuss personal matters was made by Mr. Daniel Hodge.  It was seconded by Mr. Joseph Rabatin.

 

A roll call vote was taken:

              Daniel Hodge             YES

              Joseph Rabatin          YES

              Blake Meier                   YES

 

A motion to adjourn from executive session and return to regular session was made by Mr. Daniel Hodge.  It was seconded by Mr. Joseph Rabatin.

 

A roll call vote was taken:

              Daniel Hodge             YES

              Joseph Rabatin          YES

              Blake Meier                   YES

 

Mr. Daniel Hodge stated that they had discussed with Captain Zimmerman how the job has been going.  Mr. Hodge further stated that Captain Zimmerman should be the Fire Safety Officer for 2017 as part of his full time duties.  A motion to make Captain Zimmerman the Fire Safety Officer for 2017 was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

 

Mr. Dave Compston and Mr. Steve Geiser presented the Road and Bridge and Buildings and Grounds report.  Mr. Compston informed the Board that he talked to Melway Paving and they were scheduled to start chip and seal work on July 17th pending rain delays.

 

Mr. Compston informed the Board that the blocks for the Deer Bridge project had been delivered today.

 

RECORD OF PROCEEDINGS

Page #4 of July 6, 2017 mins.

 

The Board approved a Road Bore on Kansas Road for Aspire Energy.

 

Mr. Compston informed the Board that the pipe for the Deer Bridge project was scheduled to be delivered July 16th or 17th.  Mr. Geiser informed the Board that the track hoe was scheduled for delivery by the 17th.  Mr. Compston stated they would need to purchase some lumber from Lowes to make the forms for the project.

 

Discussion was held regarding Eastwood Allotment.  Mr. Compston informed the Board they had completed two culverts but was concerned about enclosing anymore ditches because of water runoff.  After discussion Mr. Daniel Hodge stated he would talk to Steve at the County regarding retention ponds for that area.

 

Mr. Blake Meier informed they Board there wasn’t really anything to report on the Park.  Mr. Rabatin asked Mr. Meier about installing the signs.  After discussion it was decided Mr. Rabatin would get with Mr. Les Saurer about sign installation.

 

Mr. Blake Meier informed the Board that Mr. Mike Buss with the Historical Society had contacted him again regarding putting in a parking lot.  After discussion it was decided Mr. Meier would meet with Mr. Buss and mark out exactly what area they were wanting to give that information to the Prosecutor’s Office so a lease could be drawn up.

 

Mr. Daniel Hodge informed the Board that JEDD I was scheduled to meet July 27, 2017 at 7:00 pm to discuss what to do with the funds in the JEDD I.  After discussion the Board stated they felt the funds should be divided between the Village of Apple Creek and the Township.

 

Mr. Joseph Rabatin informed the Board that JEDD II sewer project had broken ground the end of last Month and that the income tax collection should begin July 1, 2017.

 

Discussion was held regarding the burned house on Apple Creek Road.  Mr. Compston informed the Board that Mr. Joe Eberly was scheduled to tear it down but was informed by the owner that someone was purchasing it as is and was going to fix it up.

 

Mr. Joseph Rabatin presented the Board with the Ohio Affinity Just Energy program and informed the Board that Mr. Jared Karner would be willing to come and explain the program to the Board.  After discussion it was decided to do a straw poll of the residents and discuss the results at the August meeting.

 

Discussion was held regarding getting an insurance quote from OTARMA.  Mr. Hodge stated the Fire Department coverage should be eligible for the VFIS insurance this October.  Mr. Rabatin stated that after what we went through with the fire truck accident he wasn’t in favor of getting a quote from OTARMA.  It was decided not to bring OTARMA in.

RECORD OF PROCEEDINGS

Page #5 of July 6, 2017 mins.

 

The Board approved the use of the backhoe for the water barrel fight at the Johnny Appleseed Days July 28th and 29th.

 

A motion to purchase lumber to put the signs up at the park not to exceed $100.00 from the Park Fund was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

 

The next regular meeting will be Thursday, August 3, 2017 at 7:00 pm at the Fire Station.

 

A motion to adjourn at 9:04 pm was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.