RECORD OF PROCEEDINGS

 

The minutes of the meeting held September 6, 2018.

 

PRESENT WERE TRUSTEES JOSEPH RABATIN, BLAKE MEIER AND DANIEL HODGE; AND FISCAL OFFICER VALORIE LEWIS

 

Also present were:

              Joel Bender                                              Steve Geiser

              Jeff Sampsel                                             Jim Zimmerman

              Dave Compston

             

Mr. Joseph Rabatin called the meeting to order at 7:00 pm.

 

A motion to approve the August 2, 2018 regular meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

 

Mr. Joel Bender with Whitaker Myer Insurance Company reviewed the insurance renewal information for both the Ohio Plan and the VFIS Plan.  Mr. Bender informed the Board that the Ohio Plan has a slight decrease in premium and VFIS has a slight increase in premium.

 

A motion to approve Ohio Plan coverage at $6,129.00 per year and VFIS coverage for $14,667.00 was made by Mr. Blake Meier and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.

 

The Fiscal Officer presented the Board with the August and September Grassroots Clippings.

 

The Fiscal Officer presented the Board with the Ohio Plan fall 2018 information.

 

The Fiscal Officer presented the Board with the Ohio Utilities Protection annual report.

 

The Fiscal Officer presented the Board with the ODOT open house information.

 

The Fiscal Officer reminded the Board of the required BWC two hour safety training that needs completed by December 2018.

 

The Fiscal Officer informed the Board that the Wayne County Budget Commission has approved the 2019 Budget; and presented the Board with the Certificate of Estimated Resources and the expected Local Government amount for 2019.

 

 

 

 

 

RECORD OF PROCEEDINGS

Page #2 of September 6, 2018 mins.

 

A motion to pass the Resolution Accepting the Amounts and Rates as determined by the Budget Commission and authorizing the necessary Tax Levies and certifying them to the County Auditor was made by Mr. Daniel Hodge.

 

It was seconded by Mr. Joseph Rabatin.

 

A roll call vote was taken:

              Daniel Hodge             YES

              Joseph Rabatin          YES

              Blake Meier                   YES

 

A motion to pass Resolution 26-2018 to amend appropriations within the Fire District Fund as follows was made by Mr. Daniel Hodge.

 

From:     Account Number                         Amount             To:         Account Number           Amount

 

Fund:     FIRE DISTRICT FUND

 

2111-220-318-0000                    $ 1,000.00         2111-220-314-0000      $ 1,000.00

              Training Services                                                    Tax Collection Fees

                                                                                                                                                                                                    To cover the tax collection fees charged by the Wayne County Auditor.

 

It was seconded by Mr. Blake Meier.

 

A roll call vote was taken:

              Daniel Hodge             YES

              Blake Meier                   YES

              Joseph Rabatin          YES

 

A motion to approve receipts totaling $380,915.05 warrants 9173 – 9225 totaling $101,178.01 plus direct payments to the Wayne County Auditor for $18,930.77 for total expenditures of $120,108.78 and bank reconciliation and financial reports as submitted was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

 

Chief Zimmerman reported 29squad runs, 7 fire runs, and 2 mutual aid totaling 224.00 run hours for August 2018 with an additional 93.50 training hours for August 2018.

 

Chief Zimmerman informed the  Board that the Fire Department  would like to provide Stop the Bleed training beginning with Southeast Local Schools, then moving on to churches and businesses in the Township.  Chief Zimmerman further informed the

 

RECORD OF PROCEEDINGS

Page #3 of September 6, 2018 mins.

 

Board that in order to do the training the Department would need training kits and that he has reached out to area businesses to see if they would be willing to donate for their purchase. Chief Zimmerman stated that the Department is scheduled to train the Southeast Local Employees on October 19, 2018 at their in service day and would need the kits by then.  Chief Zimmerman further stated he would like to purchase four kits at $900.00 per kit but would need two kits by October 19, 2018 for the scheduled training.

 

A motion to approve the purchase of two kits at $900.00 if necessary and approve squad supplies of $245.39 was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

 

Chief Zimmerman informed the Board that the Department is working on getting treatment kits vacuum-sealed for around $30.00 per class to have a kit in each room.

 

Chief Zimmerman informed the Board that the pickup ordered might be done by the end of September.

 

Chief Zimmerman presented a quote for a light bar for the new pickup from Reberland Equipment Inc. for $1,897.05, and quotes for lettering from Troyer Signs around $1,700.00 plus $300.00 for Chevron and Fought Signs $1,399.80.  Chief Zimmerman further stated he needed to purchase four pager batteries at $21.97 each.

 

A motion to approve up to $3,400.00 for the purchase of a light bar from Reberland Equipment, lettering at Fought Signs, and four pager batteries was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

 

Chief Zimmerman informed the Board that the B & C Communications had not yet done the repairs and replaced the batteries on the alert sirens because of they have been waiting on a software update but hope to do the work on September 11, 2018.

 

Chief Zimmerman informed the Board that 101 was still having air conditioning issues and that DMS Repair was going to try a wider belt and see if that fixed the issue.

 

Chief Zimmerman informed the Board that the brakes on 104 needed replaced and he had DMS Repair replace them.

 

Chief Zimmerman informed the Board that 104 was coming up next year on 20 years in service and was continuing to have a lot of maintenance issues due to age and the amount of use with the many squad runs being made.  Chief Zimmerman requested to put a committee together to begin the process of deciding what type of replacement squad the Department would need to purchase.  The Board approved to begin the Committee and the squad replacement process.

 

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Page #4 of September 6, 2018 mins.

 

Chief Zimmerman informed the Board that they were still waiting to hear if we would get the FEMA grant to purchase the Cascade System.

 

Chief Zimmerman informed the Board that the FEMA Grant for 2019 would be for a monitored alarm system and a sprinkler system and possibly an exhaust system for the trucks.

 

Chief Zimmerman informed the Board he spoke with Chief Martel and they are targeting a January 1 implementation of the new boundaries with the South Central contract.

 

The Chief presented the tanker and chassis bid received from Firovac by Reberland Equipment Inc. for $104,217.00 for chassis and $193,285.00 for tanker. 

 

A motion to approve accepting the bid pending final review by Assistant Chief Dave Compston and the truck committee was made by Mr. Blake Meier and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.

 

Chief Zimmerman informed the Board that the 20 items within the scope of the records request had been fully redacted and were ready to be sent registered mail to the requestor.

 

The Board approved vacation for Chief Zimmerman September 10, 2018 through September 14, 2018.

 

Mr. Dave Compston and Mr. Steve Geiser presented the Road and Bridge and Buildings and Grounds report.  Mr. Compston informed the Board they had finished the catch basin and culvert work on Cardinal Street and just needed to asphalt it after a good rain.

 

The Board approved compensatory time for Mr. Dave Compston September 4, 2018 through September 6, 2018 and vacation September 10, 2018 through September 14, 2018.

 

The Board approved a road bore at 195 Cardinal Street.

 

Discussion was held regarding what to do about salting the roads because we can no longer get cinders.  Mr. Compston presented a sand/salt mixture, and a sand/salt/#9 mixture.  A motion to approve the Road Department experimenting with the sand/salt mixture and get some in the shed was made by Mr. Blake Meier and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.

 

Mr. Daniel Hodge informed the Board that the County was still working on the official road right of way on Swinehart Road.

RECORD OF PROCEEDINGS

Page #5 of September 6, 2018 mins.

 

Mr. Joseph Rabatin stated he wanted it in the record that one of the reasons he wants to have the trees removed on the Swinehart Road project is the walnuts are a safety hazard to vehicles and people along the road.

 

Mr. Blake Meier informed the Board there was no Park Planning Committee update.

 

Mr. Daniel Hodge informed the Board that we are close to having the number of surveys necessary in Eastwood Allotment that may qualify us for the grant.  The Board decided to try once again to get the remaining surveys needed.

 

Mr. Joseph Rabatin informed the Board that he told AEP to shut the electric off to the light at the Township Garage that has not worked for years and to stop billing us.

 

Discussion was held when to hold a public meeting regarding the electrical aggregation on the November ballot.  After discussion, it was decided to hold a public meeting at the Thursday, October 4, 2018 meeting from 7:00 pm to 7:15 pm and have a representative from Palmer Energy there to answer questions.

 

A records retention meeting was scheduled for Thursday, October 4, 2018 at 6:45 pm for the President and Fiscal Officer to attend.

 

Discussion was held regarding a trashy house on Honeytown Road.  After discussion it was determined that, the house is in Wooster Township.

 

Mr. Blake Meier informed the Board that starting September 19, 2018 until he was recovered he would not be available.

 

The next regular meeting will be Thursday, October 4, 2018 at 7:00 pm at the Fire Station.

 

A motion to adjourn at 9:25 pm was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.